How to Have a Productive Workforce Using Field Force Management Software?

Who doesn’t dream of a labour force that is productive and profitable? Well, the road to achieving such a workforce is certainly tough, especially in case they operate from outside of the office. This is why integrating a field force management system with the operations of a business can not only result in a systematic way of working but can also affect productivity positively.

Now, before we get into the details regarding this process, it is essential we understand exactly how a chaotic field force might be draining your profits.

Why is My Workforce not Productive?

An employee force with less productivity can be blamed on several circumstances. Some of these include:

Unclear Task Instruction: The lack of proper communication between executives and managers can be the leading cause of productivity loss. Error during the instruction phase of task assignment will not only confuse employees but will also reduce their motivation. Managers will also have to spend extra time reallocating tasks.
Huge Travel Time: For the sake of receiving tasks and marking attendance, employees waste a lot of time travelling to offices. Via automation, the need for such things reduces significantly. This is why employees save important time in executing tasks, ultimately helping them cover more work within the same time frame.
Disorganised Leave Allotment: With the fixed number of levels assigned for every executive, there is no scope for exceeding this limit without monetary losses for employees. Thus, when an employee is present for tasks every day, they will naturally gain more experience and be able to complete more work at the same time.
Unmotivated workforce: A mishandled workforce also demotivated employees. This means they do not put their full effort into task completion. This can be harmful to the business as a whole. In the long run, this can be the reason for a business’ high turnover rate. 
Delayed Payment Gateways: Being compensated for the effort put in during work is the biggest motivation for any employee. But if the payment and reimbursement process of a company is slow, employees will slowly become frustrated, reducing their effort on the field. This will ultimately hit the productivity of a business.

Introducing Field Force Management System

Constant advancements in technology have opened up the way for industrial automation. A field force management system is a step towards complete automation and can aid deskless workforce management. When employees are out of their manager’s line of sight, it is difficult to ensure that all their executives are actively working. 

With a field force management system, managers can track their employees’ live location. Thus, ensuring a working labour force. For employees also, this system helps them become more visible for their efforts which were impossible earlier. 

The solutions offered by the field force management system help business owners optimise individual aspects of the workforce. These include:

• Employee Tracking
• Task Management 
• Attendance Management
• In-built Chatboxes
• Custom Fields and Forms

How Does a Field Force Management System Boost Productivity of Workforces?

But the question remains. How will these solutions affect the productivity of a field force? Productivity can vary from person to person, based on the nature of their tasks. This is why we need to see the ways productivity experiences hike in a workforce based on people’s tasks.

For Managers
The majority of the manager’ work hours are wasted trying to run their workforces. Manually keeping tabs on their employees’ activities is not only wasteful but can also be the reason behind their inefficiency. So how does a field force management system help boost their productivity? Let's find out:

Task Management: Managers save a lot of time previously wasted on individually assigned to each employee. This solution allows them to bulk upload tasks for their team. Also, they do not have to run after each executive to ask for the status of their tasks. It also allows managers to add clear instructions to their tasks to avoid errors and save the time spent correcting them.

Employee Tracking: This feature of the field force management system allows managers to keep track of their employee’s locations in real-time. This means they do not have to worry about running behind their executives for updates on their location when they are out of the manager's line of sight. This helps them eliminate the threat of time theft and boosts business productivity.

For Employees

Managers and the business can not be the only ones getting benefits from the use of this system. Some of the solutions helping executives boost their productivity are:

Attendance Management: The leading cause of time during task completion is the time spent travelling. Adding the stress of travelling to an office just for the sake of marking their attendance is an extra liability and can cut down their time available for work. This is why the attendance management system uses geospatial information to mark employees present.

In-built Chatboxes: Communication might sound very simple, but are the bane of a lot of time wastage. Having to switch between applications just to ask questions to managers and fellow teammates can lead to confusion. Thus, the system provides executives with chat boxes meant to make communication easier and more time efficient.

Does Productivity Affect My Business?

Well, you might be wondering, does a boost in employee productivity even affect my business? The answer is a huge yes! No client wants to work with a company infamous for its inefficiency. Here are some of the benefits you will get hand-in-hand with higher productivity:

Better Customer Satisfaction

As we mentioned, no customer wants to entrust their time with a company that has a record of inefficient task execution. This is the reason why higher productivity allows owners to expand their businesses to a larger clientele. Satisfied customers are a business's best ambassadors after all.

Higher Profitability

It is very clear, if a workforce is completing more tasks at the same time as before, then this productivity will translate into business profits. Not only that, but the managers can also spend more time optimising other aspects of their fleet instead of keeping surveillance of their employees. Thus, they focus more on bringing in more clients, ultimately making the business more widespread. 

Systematics Operations

Productive workforces are achieved by optimising several individual aspects of a labour force. This means that eventually, the company falls into the practice of running in a particular order. This makes it easier for managers to handle as well. 

More Employee Retention

A company that runs systematically will attract the attention of employees, making it easier for them to function. If the payroll of an employee is calculated on the basis of the number of tasks they complete, high productivity will mean more money for them. This will encourage them to work with the company for a long time, thus reducing the turnover rate.

Insightful Decision Making

Reports produced by the system highlight their employees’ productivity. Thus, managers have an insight into what parts of their workforce needs improvement and what is working the best for their field force. With this information, they can implement ways to make their labour force more productive, inturn also optimising other aspect of the field force.

TrackoField is Right For You

We have had a look at all the ways a field force management system can help your business be predictive. Still don’t know where to start though, wel do not worry! We have just the recommendation for you. 

TrackoField is the leading employee tracking system in the market with all the features we have mentioned above integrated into one platform. With the use of our system, managers can completely automate the way their business functions.